He keynoted the 2013 MarketingProfs University, and won the Entrepreneur Blogger of the Year award in 2015 from the Oxford Center for Entrepreneurs. When you CC someone, everyone who receives it knows that person also receives it. HR would receive a copy for their records, but your fellow employee wouldnt be aware of this. Your typo could result in someone else's valid email address. Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. Step 2: In the "General" tab, find "Undo Send" and choose between 5, 10, 20, and 30 seconds. How-To Geek is where you turn when you want experts to explain technology. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. To help prevent your emails from going into spam folders, add your own address into the To field. There is no way to do it. Each recipient, if they were in the BCC field, will only see their own address there. WordPress vs. Drupal (2023) Which One is Better? But, in this case, those who receive the email will not be able to see everyone else who received it. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. You can reply to multiple recipients by clicking the Reply all button. Other steps are similar to those described above. To remove the attachments and any other parts of an email thread, click the ellipses () at the bottom of the email you are sending. Then, play around by CC and BCCing yourself into correspondence. Using BCC is often reserved for sharing with your boss a tricky customer communication, or sending an email to lots of people where you don't want each one to see the other's email address. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. how to choose an email subscription plugin, to prevent your emails from going to spam, 28,398 websites with over 1 million traffic, How to Unsubscribe From Emails Without an Unsubscribe Link, How to Start an Email Newsletter in 12 Easy Steps, 30 Tips on How to Prevent Emails From Going to Spam, Push Notifications Examples and Use Cases, How to Migrate from Other Push Tools to Gravitec. The person at the other company will go in the "To" field, but you can loop your manager in by putting them in the "Cc" field. Stay on top of the new way to organize a space. Thus, the BCC list is a secret to everyone but the sender. Do you have any questions about the service? A CC is common courtesy (see what we did there?) Notably, the CC format allows everyone to see each other's email addresses, too. It should soon become clear how it all works! We will look at the main steps in accomplishing this goal using Gmail and Outlook. Divi makes it easy for anyone to build their own website. It could be as simple as saying that you are adding B to the CC line. Of course, you can continue to BCC Jake on future emails or forward him a copy of the reply. Save your changes. To do so, you can send them all a message with just the BCC section filled in with their addresses. BCC= Blank CC. You should use "CC'd" rather than "CC'ed" as the past tense form. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. The only option: think of something new to add to the chain, then forward it to both A and B. People are protective about their email addresses, so protect them by using BCC. Just be careful here; as we'll see, you can keep someone "in the loop" for bad reasons, too. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. The CC and BCC fields when sending email work similarly. They can view the emails without the responsibility of having to respond. for your message. Nathan Chandler the attachment is determined by the link. Dont be surprised if you see them used differently. How do we manage this option? Required fields are marked *. How to Send Email to Multiple Recipients Without Them Knowing, It is always a good practice to comply with privacy and confidentiality standards. That way, your device guarded against current threats. This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. If there are multiple matches for a display name, you'll see a dotted blue box around the name you've entered.Click the question mark to select the person you'd like to mention in . Why would you want to do this? Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. The BCC might be the trickiest as it means that not everyone is privy to the same information. Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc. That means they cant see who else you sent the message to. Note the number of contacts before sending an email. Or, maybe you get to work and surprise! 2023 TEKPIP (OWNED BY RYTA TECHNOLOGIES LTD), How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp, I Keep Getting Dirty Texts From Random Numbers Heres What I Do, What does Message Blocking Is Active Mean, Nvidia GeForce Experience Not Working error code 0x0003 Best Fixes, How to Remove Expired Subscriptions on iPhone,iTunes & Apple TV, Then type the email, double-check and tap, Go to the Gmail app on your phone and tap, Next, click the down arrow to the right of the. Carbon copies were common in pre-internet days. They may or may not see the message, and they may or may not respond. Use this only when it is something that . "Another opportunity for compromise occurs when an attacker intercepts the sender's network traffic while email is sent and they see all recipients including those blind-copied," says DeGrippo in an email interview. He's written about technology for over a decade and was a PCWorld columnist for two years. CCd people get the email just like people in the To field, and have all the same power and visibility. Send messages TO the appropriate people. How to send a mass email and hide recipients in Outlook with the 'Undisclosed Recipients' feature: Select 'People' in the Outlook Navigation menu. We will look at the main steps in accomplishing this goal using Gmail and Outlook. Done! So why would you ever use CC instead of To? Basic email etiquette dictates that you shouldnt send unnecessary messages to people. This isn't just a matter of convenience for you it also protects the privacy of your freelancers, who probably don't want a bunch of virtual strangers to see their personal email address. After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. Gmail. When someone needed a copy of a document, they inserted a sheet of carbon paper between two pieces of paper. Do's and don'ts. When you CC everyone in the messaging, youre exercising transparency. Here are 4 examples of how to use CC in an email conversation. The best times to "Cc" someone are when they're not the main subject of the email, but still want to know what's going on in the conversation. 4. And, there are only specific instances when it should be used. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. Occasionally we need to send emails to more than one person. So, if you're a spy trading in state secrets, you've been warned. Addresses that are Cc -ed are visible to all recipients. How to send a mass email and hide recipients in Outlook with the Undisclosed Recipients feature: Lets find out how to set the Undisclosed recipients contact in Gmail. However, people are much more likely to receive all replies in an email thread if you CC them. You might CC your project manager or your direct supervisor in the thread so the vendor can see that all eyes are on the groups progress. In spite of these issues, there are some very good reasons to use BCC. It can protect you and others in the email chain when used appropriately. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Learn more at our Privacy Policy. Yes, they can. Since we launched in 2006, our articles have been read billions of times. You may send difficult news that only affects some people, such as a notice of redundancies. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? Besides avoiding confusion and commotion in the workplace, there are many important reasons to understand and apply the proper use of CC and bCC when sending emails especially work emails that contain confidential information (or juicy office gossip). The first email you sent out will never know about the 2nd email. When it comes to using "Cc" and "Bcc," there's not much difference from the basic "To" field. New to integrated Gmail. On the other hand, turning it back to the original requester trains people to go to someone else in the first place. To get around the first problem, fill in the To field. Not only could it lead to uncomfortable situations, but it could result in a serious violation of privacy for people who don't want their email addresses revealed. 400 Union Ave. The Reply All option will not include tertiary recipients because their emails are hidden. The BCC field is meant for tertiary recipients whose emails are hidden from other email recipients. Absolutely! BCC is best used when you want someone to only see your email but none of the further responses. When in doubt, hit Reply and dont CC. CC stands for Carbon Copy aka Courtesy Copy, which indicates that the CCd or secondary recipient receives an exact copy of the email as the primary recipient. Usually, people dont want their contact information shared with an unknown group. Learn More Alex Walker Whoops. To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. What do I put for CC on email? . They may need to check the specific setting for your account. For example, say that you need to send directions to someone in another company. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. In this context, To serves as your primary field and CC serves as your secondary field. Can Power Companies Remotely Adjust Your Smart Thermostat? Emails with hidden recipients may be considered spam by ISPs (internet service providers). If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. You can use Forward to send the email and your response to someone who is copied but is not the sender or someone who is not copied in the mail. "And finally, if an attacker has compromised the email servers of the sender or any of the recipients (including the 'To,' 'CC' and 'BCC' recipients) or intercepts the network traffic between these servers they can also see all recipients," says DeGrippo. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. When you CC someone can they see previous emails? You can see some other examples of when to CC someone below! Theyre active in the conversation. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. Can CC see replies? When you respond to the email you should move John to BCC (and thank him!) It's totally private. BCC stands for Blind Carbon Copy. When you CC someone, youre sharing information that may be relevant to them, but theyre not required to act (at least, not at this time). The Bcc box will now appear by default for every new message. Carbon paper was placed between two . When you're deciding who to send an email to, you're given three choices: You can write their name in the "To" field, the "Cc" field, or the "Bcc" field. There are several reasons, including data protection. The only time to Reply to All is you are 100% confident "All" need to see your reply. Some people refer to CC as courtesy copy, which better describes what a CC actually is. Or else BCC some or all. Get a Free AI Software Layout Pack for Divi. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. Or not. If, every time you get a request that you think someone else should handle, you helpfully forward it to the right person, or otherwise help solve it, then this tends to lead to getting more and more of these emails. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. However, she notes that threat actors hackers have found ways to attack the privacy of BCC. Type it in BEFORE you type the message? 2022 Google. Your typical email program has several options to simultaneously message more than one person. 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Go to Options, and in the Show fields section, select Bcc. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. Normally when you send an email, recipients can see who else . Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. 200, It is perhaps easiest in Gmail. In Gmail, you can CC up to 100 recipients in any one email. If your participation is relevant to the conversation, then a "reply all" might be in order. Bcc recipients can see To and CC recipients. In that case, reply to the dender only and do not hit Reply to All. Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. CCd people often end up in the middle of extended email threads, whether that was the intention or not. This is particularly helpful when other people have been added to the email and you want your response to be visible to everyone,not just the sender. One difference between cc and bcc is that when you list a person in the cc line, everyone who received the email will be able to see that the cc'd person received it. Copy machines didn't exist in those days either. Olympia, WA 98501. Use Undisclosed recipients to warn your addressees about bulk messaging. New to integrated Gmail. Do you find your email account is clogged up with unnecessary emails? Can CCD people see attachments? Sell products and design your own website. However, you can also send copies of an email to additional people by specifying multiple addresses in the To field. As an example, you could BCC to deliver difficult news. Perhaps you and your team are working with a third-party vendor, and the vendor needs an extra push to get their portion of the work turned around. 3. Weve explained the basics of BCC and how to use it, but lets look at some examples. Community. The CC field stands for carbon copy; the BCC field stands for blind carbon copy. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. Yes, they cannot see BCC. An example would be receiving an introduction from someone through email. To see who you BCC'd in a previous email, just open the Sent mail . CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. EmailAnalytics Sign in. 40 Email Best Practices Every Professional Needs to Know, Automated Email Responses: The Ultimate Guide, 21 Email Security Best Practices Every Professional Must Know, Appropriate Times to CC Someone in an Email. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. Using CC in current email language means you're sending an email not only to the primary recipient in the "To" field, but also to one or more secondary recipients. That's a major breach of trust. Since 2011, Chris has written over 2,000 articles that have been read more than one billion times---and that's just here at How-To Geek. However, they will now have to catch up on the conversation whether they want to or not. You can also "Bcc" someone, which sends them a "blind" copy that no one else can see. This article provides a detailed answer to the question if you CC someone can they see previous emails and many other questions that could save office workers from uncomfortable situations. Thank you. Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? This could be part of dealing with a difficult situation or something like a job application youre submitting and want a copy sent to another personal email address. You can click it at any time before you send your email. Click "Cc" on the right-hand side of the email composer. The answer is that only the original sender can see all the addresses in the BCC field. The carbon paper helped the ink or type move from the top sheet to the bottom, and presto, you had two copies of the same paperwork. Whats the Difference Between CC and BCC When Sending an Email? Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. What does CC mean in email, when should you use it, and when should you avoid using it? "Cc" stands for "carbon copy," and is included in nearly every email. This way, you protect yourself and the privacy of anyone else on the list.. Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. When you CC someone you're sending them one message. You can add up to 100 CC recipients in Gmail. SE, Ste. Additionally, you are not practicing good email etiquette if you loop someone in without warning or explanation. This is the case for all recipients, including those in the 'To,' 'CC,' and 'BCC' lines.". Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. No matter what email app you're using, "Cc" stands for "carbon copy.". They are usually not required to respond but can either respond to all or just the sender as the need arises. For example, A sends an email to C and D. C replies to the email, and D replies as well, but CCs E and F. Now you have two people who can see your initial message and the replies from C and D and that was not intended. Cc stands for Carbon Copy. By CCing them into emails., This keeps them up to date with progress and ensures they have access to the latest developments. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. Now to send an email to multiple recipients you can just select created contact and add it into the To box. Outside of Insider, his writing has appeared in publications like Polygon, The Outline, Kotaku, and more. You want to send a copy of an email to a large number of people. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. If you didnt want the customer to see your bosss email address, youd put your bosss address in the BCC field instead. Let us know in the comments! If you see a CC attached, delete them. Often, managers will ask to be included via BCC in specific communications between their employees. The latter will only receive the response if the former uses Reply All instead of Reply. First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. Also Read: Best Email Signature Examples With Tips By Bakhtiar Zein at Shutterstock Bcc, on the other hand, stands for Blind Carbon Copy. What is SSH Agent Forwarding and How Do You Use It? After following your regular workplace protocols for mitigating the issue, your manager might ask to be BCCd on some of your communications. "If You BCC Someone on an Email, Can the Recipient Find Out?" Step 3: Finally, on the pop-up menu at the. More importantly, when should you not? Bcc appears in the Send area of your email, below Cc. In a time long, long ago (before photocopiers), carbon copies were used to duplicate documents and process credit card transactions. BCC is short for 'Blank Carbon Copy'. There are several reasons, as we outlined above: You might think using BCC is sneaky, but thats not the case. But, its important to understand the etiquette and politics involved when you do so. If a person is on the BCC list, theyll see only their own email on the BCC list. Example: Next, click on Bcc (upper right), and enter your addresses into the. So, when do you CC and when do you BCC? For example, in Gmail, all you need to do is enter all of the names into the To field. This will not delete any previous messages from their inbox. (Cc appears in the Send area by default.) Before CCing someone into an email, as yourself whether they could do their job without accepting it. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). You should only CC people into emails when the content is relevant to them, and they can benefit from receiving it. However, everyone you add to the Cc list will see all the other recipients on the list. Quick tip: You can send an email exclusively through carbon copies. First, you have to know what CC and BCC mean. Several matches for a display name. Im trying to find out WHEN to click on Cc or does it matter? Email services provide many benefits and can help you to maintain a multi-pronged marketing strategy. The World's #1 WordPress Theme & Visual Builder. Lets say youre booked off holiday and must send a leave request. And if you put multiple people into the "Bcc" field, none of them will know who else received the blind copy either. ), 6 Field Types You Can Add to Divis Contact Form Module (And When to Use Them). Yes, when you CC someone, they can see all included attachments. You absolutely have to use BCC, otherwise hundreds or thousands of people will suddenly see private email addresses. Its hard to avoid. Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. Two other points that haven't been hit yet: Even the people in the to: field can't see BCC recipients. Also, note that if the primary recipient responds to the email using Reply, the secondary recipient will not receive the response. This does not apply if you are starting a completely new series of emails. So, for example, if you emailed a subordinate at work about being late to the office and BCC'd your own boss to show her that you were being diligent about tardiness, your subordinate wouldn't know that her lateness was being pointed out to your own superior. Even if there is a way to recall the first email, recalled emails never work flawlessly. How do you say keep me in CC? But what if there was a way for recipients to find out who was BCC'd on a message without the receiver's knowledge? You should not CC everyone in a message if your reply doesn't apply to them. In these instances, all recipients are visible. You could call BCC the "backstabbing carbon copy," because its usage is often loaded with etiquette pitfalls and potential backlash. Very little, but its now part of our life. If you have problems sending due to limitations on the number of addresses, simply divide your contact list into several parts. Oops! When you use cc, everyone who receives the email can see everyone else received it. Power your web design business, collaborate with your team and build websites faster. To send emails to small groups where everybody knows each other, use the Cc field. - Gmail Community. When should you BCC, CC, or Reply-All, anyway? Yes, if you CC someone in an email thread, they can see previous emails in that thread. It's a very easy way to hide the recipients and every popular email client offers the BCC option. If youre dealing with problems within your work team, for example, you probably shouldnt BCC your manager, team leader, or colleagues without notifying them first and getting their permission. Do you click it AFTER you type in the main addressee? If you don't see the copy fields, look closely around the "To" field chances are they're just hidden. Haley Walden is an intuitive brand voice copywriter who helps thought leaders and innovative brands position themselves as industry experts, influencers, and visionaries in their fields. "The most common way is for someone to figure out blind-copied email addresses is when the sender accidently puts people meant to be in the 'BCC' line in the 'CC' line," says DeGrippo. In other words, everyone is made aware of who has been included in the thread. When you send an email to someone, you want action. Ah, the dreaded Reply-All. For example, if you CC bob@example.com and jake@example.com on an email, Bob and Jake will both know that the other received the email, as well. Add this name to your email address, and enter it into the To field. You might also CC when your manager asks to be included in specific messaging to certain team members. Customize all link previews to get up to 60% more clicks. Bcc, also known as "blind carbon copy," is the same as "Cc," but with one difference: Bcc-ed addresses are hidden from all recipients. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. This lets them see what you sent without stepping into the email chain. If not, then they won't. What Happens when you Forward an Email? While many of us have worked from home for years or are already familiar with hybrid office arrangements (come, go, stay, leave, sit, stand), the notion of untraditional workspaces really took off during the pandemic.
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